As we all adopt new applications, tools and working practices in order to inhibit the spread of COVID-19, certain risks to University information and data are increasing. There are vulnerabilities associated with using devices and technologies from home and other locations, as well as an escalation of phishing and other cyber attacks that target the UW community.
Review the tips below, then read more about:
- Examples of the latest phishing scams,
- Securing data and devices in our Working Remotely Risk Advisory,
- The latest scams targeting the University in Aaron Powell’s message to all UW staff and students, and
- More details about coronavirus-themed phishing
- Considerations about collaborative platforms and tools on IT Connect’s Working Remotely page
Devices
- Use UW devices and systems when working with UW information where possible.
- Connect to UW desktops via remote desktop connections from personally owned computers.
- Keep systems up to date by enabling automatic updates in the operating system and applications.
- Delete sensitive UW information that is accidentally downloaded onto personal devices.
- Physically protect systems against theft and lock the screen when away from the computer to prevent unauthorized access.
- Report lost or stolen devices that contain UW information.
Collaborative communications channels
Use collaboration tools that are appropriate for information sensitivity. For example, Microsoft Teams, a communication and collaboration platform that includes file storage, direct messaging and group chat, is FERPA- and HIPAA-aligned. A listing of online UW file services is available, as well as a comprehensive file service comparison.
Resources
Mobile Devices online training
Emotet Malware online training